Executive Administrative Assistant - Premium Automotive Dealership

Join Proton 3S City Platinum JB, a leading automotive dealership, as an Executive Administrative Assistant in the vibrant heart of Denpasar, Bali. This is a unique opportunity to thrive in a collaborative, fast-paced environment where you'll support the dealership's executive team with a variety of administrative tasks. Located at Jl. Raya Puputan No. 123, Denpasar, Bali, our dealership is known for its commitment to excellence and customer satisfaction.

As an Executive Administrative Assistant, you'll play a crucial role in ensuring smooth operations and effective communication within the dealership. You'll work closely with the executive team, managing schedules, coordinating meetings, and handling high-level correspondence. This role is perfect for someone who thrives in a dynamic setting and is looking to take their administrative skills to the next level.

📋 Tanggung Jawab Pekerjaan

• Manage the executive team's schedules and calendars using Microsoft Outlook and Google Calendar.
• Coordinate and organize meetings, including setting up conference rooms and arranging travel arrangements.
• Handle high-level correspondence, including emails, faxes, and letters, ensuring all communications are professional and timely.
• Assist with the preparation and distribution of meeting agendas, minutes, and follow-up materials.
• Support the executive team with administrative tasks such as travel arrangements, expense reports, and procurement.
• Maintain and update the dealership's administrative systems, including CRM software and inventory management systems.
• Provide administrative support for special events and promotions, ensuring all logistics are managed efficiently.
• Assist with the preparation of reports and presentations for the executive team.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administrative Science, or a related field.
• Minimum of 3 years of experience in an executive administrative or administrative support role, preferably in the automotive industry.
• Proven ability to manage multiple tasks and prioritize work effectively.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to work well under pressure.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with Google Workspace.
• Experience with CRM software and inventory management systems is a plus.
• Ability to travel occasionally for business purposes.

🛠️ Keahlian

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